PURPOSE OF THE ROLE

We are seeking an organised, proactive and experienced individual to provide high-quality operational and administrative support a group of Corporate Partners and Associates in our Dublin office. The role is central to the smooth running of the team and the delivery of exceptional client service.

This varied, hands-on position involves working with colleagues across Dublin and our international network, building strong stakeholder relationships, maintaining efficient processes and supporting the continued success of the practice.

THE TEAM

Our Dublin office is an important part of Addleshaw Goddard's international network. The Corporate team works closely with colleagues across the firm to deliver seamless advice on complex domestic and cross-border transactions.

Our Legal PAs are central to the smooth running of the Corporate team. Working collaboratively, they provide high-quality administrative and organisational support to Partners and Associates, enabling exceptional client service. The Dublin team shares knowledge, supports one another and builds strong relationships across the wider firm.

As part of Addleshaw Goddard, you'll join an international law firm with offices across the UK, Europe, the Middle East and Asia. Our collaborative culture, commitment to innovation and continued investment in our people make it an exciting place to build your career.

WHAT TO EXPECT IN THIS ROLE

•    In this role, you will provide high-quality, proactive PA support with technical expertise and a strong attention to detail
•    Anticipate the needs of fee earners, identify gaps, and take ownership to ensure tasks are completed accurately and on time.
•    Demonstrate excellent organisational, prioritisation, and problem-solving skills.
•    Maintain strict adherence to the firm's risk and compliance policies, completing all compulsory training and returning complaints/claims questionnaires on time.
•    Collaborate effectively across teams, utilising administrative and document support resources efficiently

KEY RESPONSIBILITIES

Diary & Email Management:
•    Proactively manage appointments, emails, and schedules, including forward planning, travel arrangements, and meetings.
•    Anticipate scheduling conflicts and resolve them independently where appropriate, identifying and recommending cost efficient options for complex travel arrangements.
•    Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries.

Financial Responsibility: 
•    Proactively support fee earners with their financial performance in collaboration with the finance teams, including client billing, monitoring and following up on matter balances, managing working capital, and running financial data reports as required.
•    Provide support with submitting expenses in line with firm policy, clearing client balances, and ensuring invoices are raised and issued promptly on completion of matters.
•    Liaise with clients and internal finance colleagues to resolve billing queries and maintain accurate, up-to-date financial records

Matter Management:
•    Manage all matter inception processes, including rate application, engagement letters, matter specifications, conflict checks and Client Due Diligence, ensuring full and accurate end-to-end CMI in line with firmwide protocols and liaising with the onboarding and OGC teams as required.
•    Oversee accurate file management, including identifying matters for closure and archiving.

Business Development & Administrative Support:
•    Provide support with CRM administration, updating fee earner CVs, and assisting with bids and tenders alongside the Business Development team, while also offering ad hoc assistance in organising events and conferences.
•    Taking ownership of administrative tasks to ensure they are completed accurately and delivered to fee earners in a timely manner.
•    Delegate appropriate tasks to Document Production, including preparation of pitch and tender documents, conversion and amendment of legal documents, and handling transcripts.

YOUR AREAS OF KNOWLEDGE AND EXPERTISE

•    Minimum of three years' experience gained in a comparable environment (ideally law firm) at an appropriate level.
•    Confident stakeholder manager, with proven experience engaging with internal and external stakeholders at all levels.
•    Excellent verbal and written communication skills, with accurate use of grammar and punctuation.
•    Strong organisational and multitasking skills, with the ability to work in a fast-paced, international environment.
•    Ability to handle confidential and sensitive information with discretion.
•    Dynamic problem-solver, capable of finding creative, commercial, and pragmatic solutions where required.
•    Flexible and adaptable, with a willingness to meet client needs.
•    Proficient in Microsoft office suite.
•    Able to work effectively both independently and collaboratively as part of a team

OUR FIRM

Our story of international growth is built on a performance mindset, innovation and true collaboration. We believe results follow relationships, so we work closely with each other, and develop deep client connections to deliver.

Our award-winning culture balances high standards and hard work with genuine care – looking out for each other, supporting professional development, in a down to earth and inclusive environment. We do the right things in the right ways, combining commercial excellence and innovative thinking with teamwork. Together, we deliver excellence, achieve stand out solutions, and enable career-defining opportunities.